projectsend/projectsend v2.9.0

ProjectSend 2.9.0

on GitHub

Easier work with large file collections: sorting, bigger pages, selections that last across pages,
folder uploads that keep their subfolders, and zip downloads for visitors on public pages. Plus
fewer, better-timed notification emails and a round of security fixes.

Worth knowing before you upgrade

Nothing here needs doing. These are changes you may notice, or choices you may want to make.

• "A client uploaded a file" emails now come in batches. The addresses under admin notification
  emails used to get one email per uploaded file, so a client uploading a folder of 200 drawings sent
  200 of them. Now they get one email once the client has stopped uploading for two minutes, listing
  every file, and at least one every fifteen minutes while an upload is still going. A single file
  still sends the email you know. The batched email has its own editable template, "Admin: client
  uploaded several files at once", under email templates.
• Share and comment emails now wait until the burst is over. These were already batched, but
  only for the first two minutes: sharing files with a client for ten minutes sent one email for the
  first two minutes and then one per file. Now the email goes out once nothing new has arrived for
  two minutes, and at least once every fifteen minutes during a long burst.
• If your queue runs on the sync driver, both kinds of email still go out at once, one per
  item, because a sync queue cannot wait.
• A file can be given at most 500 categories in one save.

New

• Sort the file lists. Click Name, Size or Uploaded in the staff library and in My files to sort,
  and click again to reverse. Public folders, groups and the public index get a Sort by menu in every
  theme.

• Show 25, 50, 100 or 200 files a page, in the staff library, My files and on public pages.

• Selections last across pages. Ticked files stay ticked when you change page, page size or
  sort, so files from several pages can be zipped or edited together. Shift-click ticks a range, and
  My files gains a select-all box.

• Upload a whole folder, subfolders included. Until now, dropping a folder on the upload page
  put every file inside it into one place, and its subfolders were lost. Now the same folders are
  created here, with each file in the right one. For example, dropping Project_A, which holds
  Drawings/Mechanical and Reports, gives you those three folders with their files in them.

  The upload page also has a new "browse folders" button next to "browse files". Uploading the same
  folder again puts the files into the folders already there, so you do not get duplicates.

  This works for anyone allowed to create folders, staff or clients. Someone who is not allowed can
  still upload a folder, but its files all land in one place, as before.

• Let visitors download several public files as one zip. Until now, a visitor who wanted 40 of
  the 100 files on a public page had to download them one at a time. Now they can tick the files
  they want, or tick them all, and download them as a single zip. This works on public folders,
  groups and the public index page, in every theme.

  It is off until you turn it on: "Let visitors download several public files as one zip", under
  public listing settings. Think about it before you do. The zip is built on your server, so anyone
  who has a public link can use some of your server's time and disk space. These limits keep that in
  check:

  • The largest zip allowed is the size limit from your zip download settings.
  • All visitors' zips together may use ten times that much disk, or 10 GB if there is no size limit.
    A zip is deleted after a day.
  • Only a few visitor zips are built at once, and each visitor can ask for only a few a minute.
  • If a zip holds a file with a download limit, the zip can be downloaded only once, and each file
    in it counts as one download.

Closed holes in who can see what

• A staff member limited to some clients no longer sees how many files, subfolders and shares a
  folder holds beyond their own clients. That covers the library, the folder details panel, the share
  count on files and the AI assistant's answers. Messages refusing to delete, share or move a folder
  no longer count files the person cannot see.
• Notification emails are checked again when they are sent. A file or folder the recipient lost
  access to while the email waited is left out, and nothing is sent if they switched that email off.
• A request with a very long list of files or categories is refused straight away. Before, the
  server checked every item first, so one request could keep it busy for half a minute. Clients
  could reach one of these too.

Thanks to @lumenzzz for asking for the large-collection improvements.

Issues closed since 2.8.1

The summary above is what changed. This is the paper trail, for anyone who wants to read the
original report.

• #1840 — Improve usability for large file collections: browsing, selection, sorting, folder uploads and bulk operations